Job opportunity: Administrative & Operations Assistant – Avafina pet products

Administrative & Operations Assistant

Coquitlam, BC

Avafina is growing again and is currently seeking a full-time Administrative & Operations Assistant.

Avafina is a wholesale importer and distributor of natural pet products as well as a manufacturer of our Avafina Organics brand of seeds, spices, flours and spreads for human consumption. We are a rapidly expanding, privately owned Canadian company located in Coquitlam, BC. We strive for excellence in service while providing the finest products to the marketplace.

As well as being passionate, personable and highly motivated, we require:

  • At least 1 year of work experience in an administrative/operations role
  • Strong proficiency with MS Office products, especially Excel
  • Strong time management and organization skills
  • Attention to detail and accuracy, with the ability to prioritize and multi-task
  • Ability to work both independently and with a team
  • Willingness to take initiative and support the team’s efforts
  • Ability to diplomatically handle communications with customers, colleagues and suppliers
  • Fluent in English with excellent phone etiquette and communication skills
  • Experience in the pet distribution industry would be a benefit
  • Experience using an ERP system is beneficial
  • Familiarity with social media tools

The following are what you will be required to do:

  • Data entry (create pick lists, invoices, credits and statements) for accounts
  • Assist head buyer with purchasing and provide backup
  • Work closely with, and assist the marketing team
  • Assist with reception when necessary
  • Answer and assist with account inquiries and customer relations via telephone and email
  • Prepare and submit monthly reports to our vendors
  • Maintain relationships with our vendors when appropriate
  • Organize the flow of work with other office and warehouse workers
  • Manage samples and other support material being sent out to accounts
  • Secure travel and logistics arrangements for trade shows and other events
  • Attend trade shows when required
  • Perform other related duties as required

Interested? Send your resume to

What Avafina can offer: In addition to a supportive and dynamic work environment to help with your career growth, you will be offered a competitive salary depending on experience and many other perks!